20+ Smartsheet Keyboard Shortcuts

By Hongkiat.com. in Toolkit. Updated on October 16, 2023.

Smartsheet melds the best features of Excel, Google Sheets, and project management tools. Think of it as Excel or Google Sheets on steroids. Central to its efficiency is an array of powerful shortcuts designed to streamline your workflow.

In this post, we’ll delve into the essential Smartsheet shortcuts that can help you unlock the full potential of this transformative tool.

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Commonly Used Shortcuts

Action	Windows	Mac
Enter fullscreen mode	Control + F1	Command + Shift + F
Exit fullscreen mode	Control + F1	Command + Shift + F
Cut	Control + X	Command + X
Copy _{[1 – More info]}	Control + C	Command + C
Paste _{[2 – More info]}	Control + V	Command + V
Save all	Control + S	Command + S
Enter Edit Mode for selected cell	F2	Fn + F2
Undo previous action	Control + Z	Command + Z
Redo previous action	Control + Y	Command + Y
Fill down _{[3 – More info]}	Control + D	Command + D
Open hyperlink dialog	Control + K	Command + K
Open Edit Widget dialog _{[4 – More info]}	Enter
Indent row	Control + ]	Command + ]
Outdent row	Control + [	Command + [
Insert carriage return or line break _{[5 – More info]}	Control + Enter	Command + Enter
Apply Italic	Control + I	Command + I
Apply Underline	Control + U	Command + U
Apply Bold	Control + B	Command + B
Insert bullet point	Alt + 8	Option + 8

You can copy information either within the same sheet or between different sheets. This includes rows, cells, formulas, links, and structures. However, if you copy a row, its attachments and comments won’t be included.
If you copy a cell with multiple lines from Excel or another tool, double-click on the Smartsheet cell where you want to paste it. This stops the lines from overflowing into the cells underneath.
To fill cells with a value or formula, select them, ensuring the source is at the top, or simply drag from the cell’s bottom-right corner.
This only functions when the dashboard is in edit mode.
To view line breaks in the sheet, click the ‘Wrap Text’ button on the Smartsheet toolbar at the top. This adjusts the cell to show all its content.

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Rows and Columns

Action	Windows	Mac
Insert row above selected row _{[1 – More info]}	Insert	Command + I
Select entire column of active or selected cells	Control + Space	Command + Space
Highlight all rows/cells above selected row/cell	Control + Shift + ↑	Command + Shift + ↑
Highlight all rows/cells below selected row/cell	Control + Shift + ↓	Command + Shift + ↓
Select entire row of active or selected cells	Shift + Space
Toggle checkbox, star, or flag in selected cell	Space
Open Edit Row dialog	Control + E	Command + E

To add several rows together, hold Shift, choose the row headers you want, and then click Insert.

Date Formats

The following shortcuts are applicable in cells of the Date column type.

Action	Windows and Mac
Insert today’s date	t
Enter a date n days after today _{[1 – Example]}	+ followed by number
Enter a date n days before today _{[2 – Example]}	– followed by number
Enter date corresponding to a day of the current week _{[3 – Example]}	`sun`, `mon`, `tue`, `wed`, `thu`, `fri`, `sat`
Enter yesterday’s date	`yes`
Enter tomorrow’s date	`tom`
Enter date 7 days before the current date	`last week`
Enter date 7 days after the current date	`next week`
Enter date based on provided string _{[4 – Example]}	`mmm dd`

If today is 12/11/23 and you press +3, it will change to 12/14/23.
If today is 12/11/23 and you press -3, it will change to 12/8/23.
If today is 12/11/23 and you type sun, you’ll get 12/10/23.
Typing Dec 17 in 2023 gives you 12/17/23.

Card View

Action	Windows and Mac
Select a card	Arrow keys
Expand or collapse a card	Space
Open the “Edit Row” dialog	Enter
Add a card (type a title and press “Enter” again to confirm)	Shift + Enter

Dashboards

Action	Windows and Mac
Navigate from one dashboard widget to another	Tab
Focus on a specific widget	Enter
Access the “Shortcut” widget	Enter > Tab > Space
Access the “Metric” widget	Enter > Tab > Space
Access the “Rich Text” widget	Enter > Tab > Space
Access the settings of the “Image” widget	Enter > Space

Template

Action	Windows	Mac
Shift focus to the next accessible region	Control + F6	Command + F6
Shift focus to the previous accessible region	Control + Shift + F6	Command + Shift + F6